Title: Associate Project Manager- Conference & Events
Reports to: Conference & Partnership Director
Position Type: Full-time, salaried
MISSION: (The essence of the job)
The Conference & Events Associate Project Manager will work closely with our teams to ensure workforce development conferences, events, and projects are planned and implemented on time, within scope and budget, and in alignment with our brand.
OUTCOMES: (What must get done and how will we measure success)
• Develop comprehensive project plans, timelines and budgets with minimal direction
• Track and report on progress of projects
• Coordinate with internal and external stakeholders to ensure successful outcomes
• Manage the procurement process
• Manage logistics including scheduling, transportation, and accommodations with multiple stakeholders
• Oversee all contractual aspects of the project
• Troubleshoot issues that arise with any aspects of the project
• Oversee productions team to ensure smooth on-site execution
• Coordinate post-event activities, evaluate success, identify areas for improvement
COMPETENCIES:
CRITICAL
• 3+ years of working experience as a project manager in the live entertainment industry on productions with 600+ attendees and 50+ sponsors and /or vendors
• Thorough understanding of live event production practices
• Proficiency in Customer Relationship Management (CRM) and Event Management Systems, experience with project design concepts
• Proficiency in Microsoft Suite, specifically Excel (certifications a plus)
• Solid organizational and time management skills, including attention to detail and the ability to prioritize and multitask
• Excellent communication and interpersonal skills
• Willingness to work flexible hours
CULTURAL
• A passion for live entertainment
• Strong ability to work with people, form relationships and develop less experienced professionals
• Open to continuous learning in a dynamic environment, willingness to pivot as business needs shift
• Ability to remain calm in difficult and/or complex situations and maintain an action oriented, problem-solving mindset
• Demonstrate pride and ownership in your work
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PHYSICAL
• Frequently moves and lifts boxes and supplies up to 30 lbs.
• Frequently moves throughout campus but may remain stationary for long periods of time
• Frequently uses manual dexterity to type, access files, and handle supplies
• Occasionally exposed to lasers and loud music
In addition to the functions listed above, the employee is expected to exercise honesty, integrity and respect with all clients and co-workers, maintain a professional appearance and demeanor, maintain good attendance by working when and where directed, respect the work environment and keep it as neat and clean as possible. Every employee shares responsibility for health and safety within this company; failure to do so could result in disciplinary action up to and including termination. The employee is also expected to perform other duties and functions, assisting coworkers as needed.
Rock Lititz celebrates diversity and is committed to creating an inclusive environment for all employees!
